Community Engagement & Events Coordinator

Job Title: Community Engagement & Events Coordinator
Reports to: Principal
Classification: Full-Time, Hourly or Salaried (depending on funding)
Location: Matchbook Learning K–8, Indianapolis, IN

Position Summary:

Matchbook Learning K-8 is seeking a passionate, organized, and community-driven Community Engagement & Events Coordinator to serve as the bridge between our school, families, and the broader Indianapolis community. This individual will lead family engagement events, support before- and after-school programming, manage resource support for students, and ensure the school is well-represented both internally and externally.

Key Responsibilities & Evaluative Metrics:

Parent & Community Engagement

• Plan, promote, and execute monthly family engagement events (during and after school hours).
  • Metric: Minimum of 10–12 family engagement events executed per school year with at least 30% family attendance.
• Cultivate strong relationships with families to foster consistent involvement and partnership.
  • Metric: At least 80% of families report feeling welcomed and informed via an annual or biannual family survey.
• Capture photos at school events and activities to support internal communications and social media storytelling.
  • Metric: Photo documentation submitted for at least 90% of school events; minimum 2–3 high-quality photos per event.
• Coordinate and support external partners, including school picture vendors, dental clinics, and other student-facing services.
  • Metric: 100% of external partner visits are confirmed, communicated, and executed with documentation on file.
• Design flyers and communications for events using tools like Canva or Google Suite.
  • Metric: Flyers/communications are sent at least 7 days in advance for 95% of events

Event Planning & Execution

• Manage the logistics of school-wide events such as family nights, community fairs, and parent workshops.
  • Metric: Events receive a 90% satisfaction rating from attendees on post-event feedback surveys.
• Coordinate with staff and volunteers to ensure events run smoothly and are inclusive of all families.
  • Metric: Volunteer sign-up and coordination documented for 100% of major events

Before & After School Program Coordination

• Track and report attendance for all before- and after-school programs.
  • Metric: Weekly attendance data submitted with 95% accuracy.
• Partner with the Internal Compliance & Operations team to ensure that MOUs with external partners are current and collected.
  • Metric: 100% of MOUs are collected and updated by the start of programming.
• Communicate regularly with families about programming and maintain records of student participation.
  • Metric: Communication logs show at least monthly updates to participating families.
• Serve as a bridge between school staff and external providers to ensure seamless support.
  • Metric: Provider satisfaction surveys yield 85%+ positive feedback.

Resource & Family Support Management

• Maintain and organize the school’s donation-based inventory, including clothing, shoes, hygiene items, and other essential supplies.
  • Metric: Inventory updated at least monthly; response time to student needs within 24–48 hours.
• Respond to student/family needs discreetly and efficiently.
  • Metric: 90% of resource requests fulfilled within 48 hours.
• Coordinate with the front office for all school supply-related needs.
  • Metric: Supply replenishments fulfilled with no more than 1 week delay.

Community Partnerships

• Represent Matchbook Learning at community events and neighborhood meetings to build visibility and identify opportunities for collaboration.
  • Metric: Minimum of 6 external community events attended annually.
• Build partnerships with organizations that offer enrichment, wellness, or support services to students and families.
  • Metric: At least 3 new partnerships or programs launched per school year

Preferred Qualifications:

• Experience in schools, nonprofits, or community engagement roles.
• Strong organizational and communication skills.
• Ability to take high-quality photos (amateur level is great!) and use them meaningfully in storytelling and outreach.
• Bilingual (Spanish/English) preferred but not required.
• Familiarity with Canva, Google Workspace, and basic digital tools.